Every check at a glance.
Verified, Pending or Expired, with the expiry date right beside it, for every worker on their own profile.
The Short Version
Chased before it lapses.
Admins get an email and an in-app reminder about two weeks out, a week out and on the day.
Paperwork from the phone.
Workers photograph a new certificate in the app. It waits as Pending until the office checks it.
What's Actually in It
1. Every Check, Every Worker, One Glance
Set up the checks your business needs and give each worker theirs: NDIS worker screening, police, Working With Children, First Aid, CPR, licences, car insurance, whatever you ask for. Every one shows Verified, Pending or Expired with its expiry date, and Orangised chases the dates for you.
- Email and in-app reminders to admins about two weeks out, a week out and on the day a verified document expires
- Verified compliance documents flip to Expired on their own once the date passes
- Competency documents too: qualifications, training certificates and NDIS modules, with an expiry date or none
- Every worker's documents on one register, filtered by worker, document name or expiry date
- Replace a file and the old one is kept, with who changed it and when
2. New Certificate? Snap It in the App.
Workers see the documents you've asked them for in the Orangised app and upload them with the camera, from their photos or as a PDF. The upload waits as Pending until the office opens it, checks it, sets the expiry date and marks it Verified.
- Compliance and competency documents in the app, ready to view or upload
- A fresh upload always goes back to Pending, so nothing counts until it's checked
- Name, status and expiry date, all set in one dialog
- Admins can upload on a worker's behalf from the dashboard too
3. Leave Without the Back and Forth
Your team asks for leave in the app with the type, the dates and a reason. You approve or reject it in a click, they get a push with the answer, and approved leave lands on the roster where you can see it.
- Annual, personal and carer's, bereavement, time off for casuals, other leave and leave without pay
- A heads-up in the app if someone else is already off on those dates
- Admins hear about every new request by email and in the app
- Reject it with a reason, and the worker gets a push either way
- See the shifts they've got during the leave and hand them to someone else from the same screen
- Pending, off today, upcoming and all leave, with a CSV export
4. Training, Tasks and Growth, on the Record
Keep your training material in one hub, give people jobs to do, plan how each worker grows, and keep the paper trail on their profile instead of in someone's inbox.
Training Hub
Folders of documents and videos. You pick who sees each one, and your team opens them in the app.
Tasks
Set a task for one worker or the lot. They mark it in progress or done, with notes, from the app.
Development plans
Goals for every worker: how, by who and by when, ready to print.
Training and meetings
Training and meeting shifts on the roster, with the agenda, notes and tasks on the shift.
The Full Workforce List
Everything in workforce and compliance. What it doesn't do is in the answers below.
Compliance Checks
Every check, with its date.
- Your own compliance document types: screening, police, Working With Children, First Aid, CPR, licence, insurance and more
- Pick the ones each worker needs, and each starts as Pending
- Verified, Pending, Expired or No Expiry, with the expiry date beside it
- Verified compliance documents flip to Expired once the date passes
- Version history: replace a file and the old one is kept, with who changed it and when
- Every worker's documents on the Company Register, filtered by worker, document name or expiry date
Competency and Qualifications
What they're trained to do.
- Competency documents: qualifications, training certificates and NDIS modules
- Your own competency document types
- An expiry date with reminders, or No Expiry
- Their own register across the whole team
Expiry Alerts
The dates chase you.
- Email and in-app reminders to admins about two weeks out, a week out and on the day
- For verified compliance and competency documents of active staff
- Click a compliance reminder on the dashboard and you're in that worker's document
- Compliance and competency reports for any expiry date range, exported to CSV
From the Phone
Your team does its own paperwork.
- Compliance and competency documents in the Orangised app
- Upload with the camera, from photos or as a PDF
- New uploads wait as Pending until the office verifies them
- Policies and letters signed in the app, with a re-sign request when you publish a new version
- Leave requests, tasks, the Training Hub and feedback in the app too
Leave
Asked, answered, on the roster.
- Six leave types, from annual leave to leave without pay
- A heads-up in the app if someone else is already off on those dates
- Admins told about every new request by email and in the app
- Approve, or reject with a reason, and the worker gets a push
- Pending, off today, upcoming and all leave, with a CSV export
- Add, edit or delete leave for a worker from the dashboard
- Approved leave on the roster and on each worker's leave calendar
- Pending requests and who is off today on the admin dashboard
- The shifts during someone's leave, ready to hand to another worker
Training and Development
Grow the team you've got.
- Training Hub: folders of documents, videos and images
- Pick who sees each item: staff, admins or allied health
- Training and meeting shifts with an agenda, notes and tasks
- Tasks for one worker or many, marked Assigned, In Progress or Completed from the app
- Development plans: goal, how, by who and by when, ready to print
The Worker's Record
Everything about them, one profile.
- Basic details, emergency contacts and employment details
- Bank details kept on a tab of their own
- Their schedule, leave, training and meetings, tasks and client groups
- HR forms from your own templates, signed by the worker
- Admin notes filed as general, ongoing issue, incident, verbal warning or written warning, with attachments
- Feedback and complaints they raise from the app, with the HR response recorded and closed out on the feedback register
- Company equipment assigned to them
- Birthdays and work anniversaries in your dashboard highlights
Accounts and Access
You hold the keys.
- Switch a worker's login off and they can't sign in
- Reset their password or require two-step sign-in
- See their login sessions
- Read-only access to staff records and registers for your auditor
Want to see your team's checks in it? Book a demo. We set up your portal for you and walk your team through it.
The Honest Answers
What it does, what it doesn't, and no fine print.
No. The roster doesn't look at documents. What Orangised does is warn your admins before a verified document runs out, flip expired compliance documents to Expired, and show every worker's status on their profile and the register, so you see it coming. Keeping someone off shifts until they're sorted is still your call.
Read Up on the Rules
Plain-English guides on the NDIS rules this part of the job runs into, sourced and kept up to date.
- NDIS Audit Preparation: The 2026 Provider ChecklistWhich audit you need, how the stages run, what auditors check and what changed in 2026.
- SIL Mandatory Registration: What Providers Must Do NowWho had to register, the 1 October cut-off, the audit, the new SIL standards and what comes next.
- NDIS Worker Screening Checks: Renewals and RulesWho needs a check, the 2026 renewal wave, fees by state and what to do when one lapses.
