Can staff swap or pick up shifts themselves?

They can put their hand up. Open shifts go on the Job Board, staff apply from their phone and you assign the one you want. There's no worker-to-worker swap, so nothing changes hands without an admin saying so.

Does clock-in check where the worker is?

No. Staff clock in and out from the shift in the app and admins see the times, but there's no geofence or location check that stops a clock-in.

Do timesheets and invoices really come from the roster?

Yes. When a shift is clocked off, or an admin marks it completed, Orangised makes the timesheet on the worker's award or payroll-group rates and the invoice lines from the participant's NDIS support item, priced for the day and time, travel included. Both sync to Xero.

Staff request it from the app, you approve or reject it with a reason, and approved leave shows on the roster with a list of the shifts that need someone else. It won't stop you rostering someone who's on leave, but it's right there on the roster when you do.

How much does it cost?

You pay per user, per month, on one of two plans. Individual and group shifts come with both; house shifts, appointments and the Job Board are on Professional. The prices are on the pricing page, or ask us for a quote that fits your business. See pricing

Rostering Sorted. No More Ringing Around.

Every kind of shift on one roster, open shifts your team applies for from their phone, and checks that speak up before a dodgy shift saves. Clock off, and the timesheet and invoice lines are done.

Book a Demo See Pricing

The Short Version

One roster for the lot.

Individual, group, house, admin and training shifts, by staff or by participant, with approved leave on it too.

Shifts filled without ringing around.

Post it to the Job Board, your team applies from their phone, you assign it in one click.

Clock off, paperwork done.

Every finished shift makes its own timesheet and NDIS invoice lines, travel and public holidays included.

What's Actually in It

1. One Roster for Every Kind of Shift

Individual, group, house, admin and training shifts on the one roster, by staff or by participant, a day, a week or a fortnight at a time. Approved leave sits on it too, so you can see who's off before you book them.

Repeat a shift weekly, fortnightly or monthly for up to 18 months, then change one shift or every one after it
Group shifts two ways: one worker with several participants, or several workers with one participant and a team lead
Filter by staff, participant, shift type or status, with the hours for the period on every row
Care instructions, checklists, pickup and drop-off, and the vehicle, all set on the shift

2. Checks That Speak Up Before It Saves

The roster won't wave the obvious stuff-ups through. Book a worker or a participant who's already on a shift at that time, on any date of a repeating series, and you see the clash before anything saves.

Same worker or same participant, overlapping times, overnight shifts included: the shift waits until you tick to go ahead
About to push someone past 38 hours in a week? The review before you create the shift flags it
Staff can't be rostered until their payroll group or award classification and their contract type are set, so their timesheets can actually be paid
Switch on client groups and only approved staff can be rostered to that participant or house

3. Open Shifts, Filled Without the Phone Tag

Post an open shift to the Job Board and it lands on your team's phones. They apply from the app, you see who's keen, and one click puts it on their roster.

Open individual and house shifts for the next 90 days, with how many people have applied
Staff browse new jobs, then apply, withdraw or re-apply from the Orangised app
A daily heads-up for admins on new applicants, and on shifts still unfilled two days out
Assign an applicant and the shift's theirs, no back and forth

4. On the Day, Then Done

Your team runs the shift from their phone, and clocking off does the paperwork: the timesheet on their award or payroll-group rates, and the NDIS invoice lines from the participant's support item.

Reminders that land
A push before a shift starts, before it ends, and for tomorrow's shifts.
Clock in, clock out
From the shift itself, with care instructions, checklists and directions on hand.
Notes before they leave
Care notes with voice-to-text, photos and a signature, plus 11 incident and health logs.
Nights covered
Hourly overnight check prompts, and an active-work timer on sleepovers.

Invoice lines priced for weekdays, Saturdays, Sundays, evenings and public holidays, and taken off the participant's budget
Travel kilometres billed as travel and paid as an allowance
Sleepovers billed at their flat rate, plus any active work

One Roster

Every kind of shift, on one calendar.

Individual, group, house (SIL), admin and staff training shifts on one roster
Staff view and participant view, by day, week or fortnight
Filters for staff, participant, shift type and status, with hours for the period on every row
Approved leave shown on the roster
Schedule tabs on every staff, participant and house profile, by month, week or day
Group shifts: one worker with several participants, or several workers with one participant and a team lead

Building Shifts

Set it once, change it once.

Repeat weekly, fortnightly or monthly, up to 18 months ahead
Edit or delete one shift, or that shift and every one after it
Care and special instructions, pickup and drop-off locations, and the vehicle, set per shift
Checklists on a shift, with changes carried to the shifts after it
Billable and payable switches on every shift, and an unpaid break on shifts of eight hours or more
Appointments (GP, therapy, stakeholder meetings and more) linked to a shift, or with a new shift made to get the participant there

Clash Checks

Speaks up before it saves.

Clashes for the same worker or the same participant, on any date of a repeating series, shown before a new shift saves
Anyone going past 38 hours in a week flagged before you create the shift
Staff can't be rostered until their payroll group or award classification and their contract type are set
Optional client groups: only approved staff can be rostered to a participant or house

Job Board

Open shifts, filled from the phone.

Create a shift with nobody on it yet and it goes on the Job Board
Staff see new jobs on their phone, then apply, withdraw or re-apply
Applicant counts on every open shift for the next 90 days
Assign an applicant in one click and the shift's theirs
Daily heads-ups for admins on new applicants and shifts still open two days out

On the Day

What your team does on shift.

Today's, this week's, upcoming and past shifts in the Orangised app
Clock in and out from the shift; admins see the times and can correct them
Participant details, care instructions, checklists and map directions on every shift
Care notes at clock-out with voice-to-text, photos and a signature
11 incident and health logs recorded against the shift
Reminders before a shift starts and ends, and for tomorrow's shifts
The shifts under way, listed on the admin dashboard

Nights and Sleepovers

Covered while everyone sleeps.

Hourly overnight check prompts between 11pm and 6am, logged against the shift
An active-work timer on sleepover shifts, stopped before clock-out
Sleepovers billed at their flat rate, plus any active work

Leave and Cancellations

Life happens. The roster keeps up.

Leave requested from the app, approved or rejected with a reason on the web
Staff hear the outcome, and admins hear about new requests
A list of the shifts someone has during their leave, ready to hand to someone else
Cancellations record why and who cancelled, with a choice to still invoice and still pay
A cancelled shifts report, exportable to CSV

Into Pay and Billing

Clock off, paperwork done.

A timesheet from every completed shift, on award or payroll-group rates with allowances
NDIS invoice lines from each participant's support item, priced for weekdays, Saturdays, Sundays, evenings and public holidays
Each invoice line taken off the participant's budget
Travel kilometres billed as travel and paid as an allowance
Timesheets and invoices synced to Xero

Want to see your own roster in it? Book a demo. We set up your portal for you and walk your team through it.

The Honest Answers

What it does, what it doesn't, and no fine print.

It makes you look first. Book a worker or a participant who already has an overlapping shift, checked on every date of a repeating series, and the new shift won't be created until you've seen the clash and ticked to go ahead. Changing an existing shift or assigning one from the Job Board isn't checked yet, so keep the staff view handy: every worker's shifts sit on their own row.

Read Up on the Rules

Plain-English guides on the NDIS rules this part of the job runs into, sourced and kept up to date.

Bring Your Messiest Roster.

Book a demo and we'll walk you through your own shift types, repeating shifts and Job Board, then show you exactly what happens when someone clocks off.

Book a Demo See Pricing

Rostering Sorted. No More Ringing Around.