Funding you can actually forecast.
Dollars, hours and sessions left, and the date it runs dry at the pace you've set.
The Short Version
Reports nobody releases by accident.
Draft, review, approve, release. Watermarked until it's final.
Billing straight off the price guide.
How the session was delivered picks the line, travel included. Nobody picks it by hand.
Who It's For
Whether therapy is the whole business or one part of it.
Allied Health Practices and Sole Traders
Psychologists, OTs, BSPs, dietitians and support coordinators who need actual practice management, not a spreadsheet and a prayer.
- A caseload sorted by what needs attention
- Funding left in dollars, hours and sessions
- Reports with a review trail, or self-approval if it's just you
- Supervision and capability levels people have to earn
- Billing straight off the price guide
NDIS Providers with Therapy In-House or Subcontracted
Your therapists shouldn't live in a different app from your rosters, participants and finance. Here they don't.
- Sessions in the same Schedule as your shifts and appointments
- One participant record for admins and practitioners
- Employed staff through payroll, subcontractors on a pay share
- Subcontractor invoices and timesheets built from their sessions
What's Actually in It
1. The Participant Record, Sorted
One workspace per participant, per discipline. Funding, sessions, assessment, strategies, reports, emails and restrictive practices, laid out the way a clinician actually works.
- Admins and the practitioners engaged with that participant see the same record
- A caseload dashboard sorted by what needs attention, not alphabetically
- Alerts for low funding, overdue reports, plans about to end and restrictive practices due for review
- Per participant settings: lead practitioner, session frequency and length, expected travel and the rate their funding is held against
2. Funding You Can Actually Plan On
Know what's left in dollars, hours and sessions, and when it runs out. Before it becomes your problem.
- What's left on the plan, in dollars and in hours, for each discipline line
- A forecast: how many sessions the funding covers, when it runs out, and whether it falls short of the plan end date
- Reserve hours for the work that isn't a session: reports, assessments, travel
- A low-funding threshold the practice sets, flagged on the caseload before it becomes a problem
3. Reports With a Proper Review Trail
Behaviour support plans built in, a general report template for the other four disciplines, and the same review trail on all of them: section comments, signed approvals, and nothing unreleased leaving without a watermark. Flying solo? Approve your own.
- Draft, submitted, changes requested, approved, released: one review life for every report
- Reviewers comment section by section; approvals are signed and dated
- A review queue for whoever is reviewing, with notifications when something is waiting
- The background section of a new report is prefilled from the participant's assessment
- Released reports go out for signature by email, and the signed copy is filed with the report
4. Billing and Pay, Minus the Spreadsheet Maths
Fund a participant for a catalogue service and the price looks after itself, every financial year. Subcontractors can get a share of what their work charged, plus their kilometres.
- The session decides which line is billed: telehealth, NDIA-requested report, non-face-to-face (phone, email and other reports), short-notice cancellation or the plain direct service
- A home visit bills three proper line items: the service, the travel time and the kilometres
- Every session shows exactly what it charged and what the practitioner earned
- Per-kilometre rates set for the practice, a participant or the practitioner, most specific wins
- Employed practitioners paid through payroll, on manual or FWC award rates, as before
5. Practitioners Get Their Own Portal
Their caseload, their schedule, their reports. Without the rest of the system getting in the way.
- Caseload, schedule, reports, documents, timesheets, invoices, feedback and the training hub
- A dashboard of today's sessions, what's due and what needs attention
- The same participant record the admins see, for the participants they're engaged with
- On iOS and Android: today's sessions, caseload, participant snapshot, reports, obligations, and development evidence straight from the phone camera
6. Levels People Actually Have to Earn
Capability levels with real requirements, evidence a supervisor has to sign off, supervision logged by both sides, and a portfolio ready for the registration body.
Capability ladders
Levels you set per discipline, with the evidence each level requires. Only a supervisor can promote.
Evidence sign-off
Supervisors review and sign it off. Uploading it never promotes anyone by itself.
Supervision log
Sessions logged by either side and confirmed by the supervisor.
Portfolio export
One export, ready to hand over for registration renewals and audits.
Which Disciplines? The Straight Answer.
Purpose-built for support coordination, psychology, occupational therapy, behaviour support and dietetics. Behaviour support has its full report templates today; the other four use a general report template for now, with proper templates on the way.
Five Disciplines, Purpose-Built
- Proper Behaviour Support Plan templates, interim and comprehensive
- A general report template for the other four, with proper ones on the way
- An assessment schema for each discipline
- Capability ladders you set up per discipline, for development and supervision
Every Practitioner, One System
Whichever of the five they work in, every practitioner gets their profile, caseload, scheduling, documents, timesheets, invoices and billing in the same system as the rest of your organisation.
Employed or subcontracted, they're set up once and paid the way you've agreed.
The Full Allied Health List
Everything in the practice module, grouped the way a practice actually runs. What it doesn't do is in the answers below.
Participant Record, per Discipline
Everything about one participant, for one discipline, in one place.
- One workspace per participant per discipline: overview, funding, sessions, surveys, assessment, strategies, reports, emails and restrictive practices
- Admins and the practitioners engaged with that participant see the same record
- Per participant settings: status, lead practitioner, session frequency and length, expected travel, the rate their funding is held against
- A caseload dashboard sorted by what needs attention, not alphabetically
- Alerts for low funding, overdue reports, plans about to end and restrictive practices due for review
Funding You Can Plan On
Know what is left, in dollars and in sessions, before it runs out.
- What is left on the plan, in dollars and in hours, for each discipline line
- Reserve hours for the work that is not a session: reports, assessments, travel
- Planned against delivered, by type of work: assessment, sessions, reports and travel
- A forecast: how many sessions the funding covers, when it runs out, and whether it falls short of the plan end date
- A low-funding threshold the practice sets, flagged on the caseload before it becomes a problem
- Travel time and kilometres tracked and valued separately
Sessions and Scheduling
Book it, deliver it, bill it, without re-typing anything.
- Sessions in the same Schedule as the rest of the organisation's shifts and appointments, on their own tab
- Session types for face to face, telehealth, phone, email and reports
- Travel time and kilometres recorded when the session is completed
- Short-notice cancellations recorded with a reason, then billed and paid for the booked time
- Plain cancellations charge nothing
- Every session shows exactly what it charged and what the practitioner earned
Reports with a Review Trail
Nothing leaves the practice without sign-off.
- Draft, submitted, changes requested, approved, released: one review life for every report
- Proper Interim and Comprehensive Behaviour Support Plan templates; the other four use a general report template for now, with proper templates on the way
- Reviewers comment section by section; approvals are signed and dated
- Every draft and preview PDF is watermarked, so an unreleased report cannot be mistaken for a final one
- A review queue for whoever is reviewing, with notifications when something is waiting
- Sole traders can run it in self-approval mode rather than pretending to have a reviewer
Assessments and Strategies
Write the assessment once, use it everywhere.
- One living assessment per participant per discipline, with versions and attachments
- The background section of a new report is prefilled from it
- A strategy library the practice curates, with safe placeholders
- Each participant's strategies tracked over time, with reasons recorded when one changes
Restrictive Practices
Authorisations, reviews and evidence, kept in one place.
- Participant-level records with full version history
- Review dates and expiry dates, with status worked out from the dates rather than typed in
- Meetings with attendees, decisions, actions and minutes
- Evidence attached to the record, by file or by link
- Reduction plans tracked alongside the authorisation
- Reviews and expiries appear on the compliance calendar and in the reminder emails
- Existing checklist-style records import in one step
Compliance Calendar and Reminders
Every dated obligation in one list.
- Plan end dates, interim and comprehensive report due dates, restrictive practice reviews and expiries
- Days remaining and status on every entry
- Practitioners see their own caseload; admins see everything
- A daily job sends catch-up reminders at the intervals the practice chooses, to the admins and the practitioners actually involved
- Participant plans recorded with their report due dates and Commission upload dates
Billing on the NDIS Price Guide
Fund the participant for a service, and the pricing takes care of itself.
- Services are NDIS support items: fund a participant for a catalogue service and it is priced for the date of the session and the provider's region, every financial year
- The session decides which line is billed, with nobody choosing it: telehealth, NDIA-requested report, non-face-to-face (phone, email and other reports), short-notice cancellation, or the plain direct service
- A home visit bills three proper line items: the service, the travel time and the kilometres
- Services the practice prices itself are entered line by line, including travel
- Kilometres charged to a participant come only from the service's own line, so nobody over-claims
- Budget lines, invoices and claims all reconcile against the same service
Paying Practitioners
Employed, subcontracted or just on the books.
- Subcontractors can be paid a share of what their work charged the participant, plus a per-kilometre amount for the driving
- The per-kilometre rate is set for the practice, for a participant, or for the individual practitioner, most specific wins
- Their timesheet and every session show the basis for the pay, not just a total
- Employed practitioners are paid through payroll, on manual or FWC award rates, as before
- Practitioners can also be kept as a record with no login, for referral contacts and externally engaged clinicians
- Subcontractor invoices and timesheets built from their sessions, marked paid in Orangised
Practitioner Development and Supervision
Levels people actually have to earn.
- Capability ladders the practice sets per discipline, with the evidence each level requires
- Evidence uploaded as a file or link, with a de-identification attestation on reports and case examples
- Supervisors review and sign off evidence; uploading it never promotes anyone by itself
- A promotion needs every requirement met, and only a supervisor can make it
- Supervision sessions logged by either side and confirmed by the supervisor
- A portfolio export for registration renewals and audits
Documents, Forms and Signatures
The paperwork, filed where it belongs.
- Compliance documents (registration, police check, insurance) with expiry tracking
- Competency documents and evidence of training
- Service agreements and HR forms assigned from templates for the practitioner to sign
- Version history on every document
- Released reports sent to a participant, guardian or stakeholder for signature by email; they sign in the browser and the signed copy is filed with the report
Email on the Participant Record
The conversation, kept with the file.
- Drop a saved email onto a participant and it is filed, threaded and searchable, attachments included
- Threads stay scoped to the caseload
- Optional AI summaries of long threads, with the action items pulled out
Handover Packages
When a participant moves on.
- One export with the participant summary, contacts, plans, assessment, strategies, restrictive practices and evidence, meeting minutes, released reports, surveys and risk assessments
- Internal notes stripped on request
- Preview before it leaves the building, and an audit record of who exported what
Participant Surveys and Outcomes
Ask the question, see the trend.
- Surveys scoped to one participant and one discipline, or run across the organisation
- A public link or QR code, no login needed to answer
- Trends and counts worked out from the answers, once AI survey analysis is switched on
- An optional written summary the practitioner can edit before it goes near a report
The Practitioner's Own Portal
Their work, without the rest of the system in the way.
- Caseload, schedule, reports, documents, timesheets, invoices, feedback and the training hub
- A dashboard of today's sessions, what is due and what needs attention
- The same participant record the admins see, for the participants they are engaged with
- On iOS and Android: today's sessions, caseload, participant snapshot, reports, obligations, and uploading development evidence from the phone camera
AI Helpers, per Practice
On when you want them, off when you do not.
- Survey analysis with a written summary
- First drafts of report sections, written from the assessment and the participant's current strategies
- Summaries of long email threads with the actions they contain
- Switched on per practice, and every draft is inserted only when a practitioner chooses to
Running a discipline that isn't on here? Talk to us. We'll tell you straight whether Orangised fits.
The Honest Answers
What it does, what it doesn't, and no fine print.
No, and we won't pretend otherwise. You can record a session as telehealth and it bills on the right telehealth line, but there's no video platform inside Orangised. Run the call in whatever you use now, then record the session here.
Read Up on the Rules
Plain-English guides on the NDIS rules this part of the job runs into, sourced and kept up to date.
- NDIS Pricing Schedule 2026-27: What Changed for ProvidersWhat replaced the PAPL, the new prices, therapy suffix items and what to do now.
- NDIS Therapy Line Items 2026-27 and the New SuffixesTherapy prices by discipline, and when to bill _TH, _NF, _RR, _CA and _PT.
- NDIS Behaviour Support Plans: Rules, Deadlines, TemplateWho can write one, interim vs comprehensive, lodging, reporting, reviews and common gaps.
